Executive Secretary

Job Summary

The Executive Secretary provides high- level administrative and organizational support to the General Manager and CEO. This role is responsible for managing executive communications, scheduling, documentation, follow- ups, and coordination across departments to ensure smooth daily operations and effective execution of management directives.

Key Responsibilities

Executive Support

• Manage and organize the CEO’s daily schedule, meetings, and appointments

• Prepare agendas, presentations, and briefing documents for meetings

• Record, organize, and distribute Minutes of Meeting (MoM) accurately and on time

• Follow up on assigned action items and ensure task completion

Communication & Coordination

• Communicate official directives from the General Manager to line managers and employees

• Coordinate and collaborate with internal teams to support executive initiatives

• Act as a point of contact between management and employees for administrative matters

Documentation & Reporting

• Prepare professional memos, reports, and internal communications

• Develop and maintain KPI tracking reports for line managers

• Ensure proper filing, confidentiality, and document control

Administrative & Organizational Duties

• Support management with planning, presentations, and follow- ups

• Monitor deadlines, priorities, and deliverables

• Assist in improving administrative workflows and efficiency

Job Requirements

Education & Experience

• Bachelor’s degree in Business Administration or related field (preferred)

• Previous experience in an executive support or administrative role is an advantage

• Age Requirement: 25 – 30 years ONLY

Skills & Competencies

• Strong organizational and time- management skills

• Excellent written and verbal communication skills

• High attention to detail and accuracy

• Professional discretion and confidentiality

• Proficiency in MS Office (Word, Excel, PowerPoint)

• Ability to multitask and work under pressure

Working Conditions

• Working Hours: 8 hours per day

• Working Days: 5 days per week

Personal Attributes

• Professional and well- presented

• Proactive and reliable

• Strong coordination and follow- up skills

• Team- oriented with the ability to work independently

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