A well reputed company is looking for a Back Office Engineer / Internal Sales for Oil and Gas Division.

Roles and Responsibilities

Receive enquiries from sales person and determine the responsible Manufacturer.

Send segregated enquiries to concerned Manufacturers.

Timely follow-up with manufacturers for receiving the response.

Co-ordination with Sales coordinator for tender purchase, issuance of bank guarantees and preparation of other supporting documents.

Upon receipt of offer, technical evaluation of offer and identify the deviations and assumptions if any.

Discuss with concerned Sales person for next course of action.

Once technical are finalized, proceed for costing in co-ordination with Sales person and Manager.

Preparation of techno commercial offer and timely handover to sales coordinator for completion of tender documents to submit to end -user.

Evaluate tender results, follow up on offers submitted and co-ordinate with concerned sales person for receiving the PO.

In case of any clarifications / concerns from client, discuss with manufacturer and sales person the same and take necessary action.

Cross-verify PO items, quantities, terms and conditions as per Arabi proposed quotation.

Submit PBG if necessary.

Upon confirmation of PO and collection of advance payment if any, preparation of COR and re-confirmation from sales person and final handle over to Sales coordinator.

Post order, ensure order confirmation from manufacturer and PO copy from Procurement team.

Constant follow up with Procurement team for ensuring timely production schedule of the material and delivery of the same.

Notify sales person in case of any concerns post order / execution stages. Keep Sales person inform of the delivery schedule.

Once Order is in stores, inform sales coordinator for preparation of stickers / tag plates, delivery notes, invoices for submission to client.

Co-ordinate with sales coordinator and sales person for scheduling delivery, arranging gatepass for delivery and other arrangements for smooth delivery.

Ensure collection of acknowledged invoice, delivery notes and handover the same to Sales coordinator for further proceedings.

Preparation and storage of soft copy and hard copy of all tender documents, delivery notes, invoices and supporting documents.

. Bachelor degree in Mechanical Engineering is preferred.

Interested candidates, with proper subject line.